INFORMATION ON PERSONAL DATA PROCESSING

We, i.e. Vzdělávací a jazykové centrum s.r.o., Id. No.: 039 92 845, a company with its registered office at Na Poříčí 1047/26, 110 00 Prague 1 – Nové Město, registered in the Commercial Register kept by the Municipal Court in Prague, Section C, File 241078 (hereinafter “we” or the “Company”), pay due attention to personal data protection.

In this document, we will try to answer various questions regarding the protection of personal data you provide to us if you are interested in getting a job in our Company, during your work for our Company or if you are or want to become our client, and thus use our services. We will explain why we process your data and on what legal grounds, for how long we may process them and what rights you can exercise in connection with personal data.

This information is provided in conformity with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter the “GDPR”), which, inter alia, extends our duty, as a personal data controller, to inform you as data subjects.

LEGAL GROUNDS FOR PERSONAL DATA PROCESSING

Under Art. 6 (1) GDPR, the legal grounds (i.e. what authorises us to process your personal data) are the following facts:

  1. the concluded agreement and measures adopted before its conclusion;
  2. our legitimate interests; and
  3. in relation to our employees, also performance of our legal duties following, for example, from Act No. 262/2006 Coll., the Labour Code, Act No. 435/2004 Coll., on employment, Act No. 592/1992 Coll., on premiums for public health insurance, Act No. 48/1997 Coll., on public health insurance, Act No. 187/2006 Coll., on sickness insurance, Act No. 582/1991 Coll., on the organisation and implementation of social security, Act No. 586/1992 Coll., on income taxes, Act No. 563/1991 Coll., on accounting, Act No. 373/2011 Coll., on specific health services, etc.

EXTENT, PURPOSE AND DURATION OF PERSONAL DATA PROCESSING

1. Job seekers

We process the following personal data, in particular:

  1. identification details (name and surname, date of birth, academic degrees, place of residence);
  2. contact details (telephone number, e-mail address, mailing address);
  3. your language skills;
  4. curriculum vitae and motivation letter; and
  5. information you provided during your job interview.

We process these personal data exclusively for the following purposes and for the following period of time:

  1. for the purpose of the selection procedure and, if appropriate, for the purpose of preparation of your employment contract or other agreement establishing a labour-law relationship, until the end of the selection procedure.

After expiry of the defined period for which we process personal data, we shall immediately destroy them in conformity with the GDPR.

2. Employees and instructors

We process the following personal data, in particular:

  1. identification details (name and surname, date of birth, academic degrees, place of residence);
  2. contact details (telephone number, e-mail address, mailing address);
  3. your language skills;
  4. data required for payroll processing;
  5. data related to the performance of your working duties (e.g. information on attendance, training sessions completed, etc.); and
  6. data related to the performance of our statutory duties.

We process these personal data exclusively for the following purposes and for the following period of time:

  1. for the purpose of execution of an employment contract or some other agreement establishing a labour-law relationship and for the purpose of exercising the rights and performing the obligations following from the above, for the term of existence of the contractual relationship; and
  2. for the purpose of defending our legal claims, for a maximum period of 10 years from the date of termination of the contractual relationship.

After the termination of the contractual relationship beyond the scope of the above, we will retain only personal data that we are obliged to process on the basis of legal regulations, i.e. in some cases, for a period not exceeding 30 years (e.g. for the purpose of issuing a registration sheet for pension insurance). After expiry of the defined period for which we process personal data, we shall immediately destroy them in conformity with the GDPR.

3. Clients

We process the following personal data, in particular:

  1. identification details (name and surname, date of birth, academic degrees, place of residence);
  2. contact details (telephone number, e-mail address, mailing address);
  3. your language skills; and
  4. data created during the use of our services.

We process these personal data exclusively for the following purposes and for the following period of time:

  1. for the purpose of execution of the contract, its performance and exercise of the rights and performance of the obligations following from the above, for the term of existence of the contractual relationship; and
  2. for the purpose of defending our legal claims, for a period of 3 years from the date of termination of the contractual relationship.

After expiry of the defined period for which we process personal data, we shall immediately destroy them in conformity with the GDPR.

RECIPIENTS OF PERSONAL DATA

In the framework of processing the above-specified personal data, we are in the position of personal data controller.

We also provide your personal data to certain personal data processors. These processors include, in particular, our suppliers, primarily:

  1. IT service providers;
  2. law offices;
  3. entities providing occupational healthcare services;
  4. entities providing payroll accounting services; and
  5. companies providing shredding services.

We do not transfer your personal data to any other controllers or processors, nor do we provide them to third countries outside the European Union.

Furthermore, we are obliged to provide the personal data we process to governmental authorities, courts, prosecuting bodies and supervisory authorities if they so request.    

RIGHTS OF DATA SUBJECTS

We are in the position of personal data controller and, on the other side, you – the data subjects – have the following rights, which we briefly describe below:

  1. right of access (Art. 15 GDPR)

This is your basic right to learn what data are being processed on yourselves, for what purpose and for what period of time, what is the source of personal data, who is the recipient of personal data and what other rights you might have. All this information should already be provided in the context of the information you are currently reading; nonetheless, we are at your disposal should you need any clarification. This right also includes the possibility of requesting a copy of the personal data being processed.

  1. right to rectification (Art. 16 GDPR)

You are entitled at all times to request that the personal data being processed be rectified if they are incorrect, inaccurate or incomplete.

  1. right to erasure (Art. 17 GDPR)

This is the right “to be forgotten”. In certain cases, we will erase your personal data, especially if the purpose of processing has ceased to exist and there exists no other legal basis for personal data processing, or if the data were obtained unlawfully.

  1. right to restriction of processing (Art. 18 GDPR)

 

This right is similar to the right to erasure, with the difference being that your personal data will not be erased, but rather will not be processed for a certain limited period of time. This may occur, e.g., in situations where you claim that your personal data are not accurate or complete; we will then restrict their processing until you provide correct data to us.

  1. right to data portability (Art. 20 GDPR)

The right to portability is similar to the right of access; it differs in that you will obtain information on the data being processed in a machine-readable format (e.g. we will send them to you to a certain storage place or hand them over on a CD-ROM).

  1. right to object (Art. 21 GDPR)

 

You may file an objection to processing of those personal data that we process on the basis of a legitimate interest.

  1. right to lodge a complaint

You can always file a complaint against personal data processing at any of the contact details of our Company provided below or you may lodge a complaint with the Office for Personal Data Protection if you believe that personal data processing is unauthorised or at variance with generally binding legal regulations. You can contact the Office for Personal Data Protection at the address of its seat at Pplk. Sochora 27, 170 00 Prague 7.

You can exercise all the above rights:

  1. by telephone: +420 273 136 015, +420 736 627 262
  2. by e-mail:
  3. by post: Na Poříčí 1047/26, 110 00 Prague 1 – Nové Město

On that occasion, we will advise you at these contact points, which right you can exercise and in what way.

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